How to set up Send as a Distribution Lists


Once you have been assigned permissions to send as a distribution list, you will need to set up the "Send As" ability for the user in Outlook 2011.


  1. In Outlook 2011, go to Tools > Accounts, click on the + ("Add") button at the bottom of the accounts list, and select E-mail to add an email account.


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  2. Enter account information. When you have filled in all the information, click Add Account.


    • Enter the email address of the distribution list and the password for your own mailbox.

    • For User name, use your mailbox address.

    • To find Incoming server and Outgoing server settings, navigate to Admin Control Panel > Get started > Advanced settings.



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  3. In the newly created account, click More Options under Outgoing server.



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  4. In the Authentication box, select Use Incoming Server Info. Click Ok.



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  5. Click the Advanced button, then switch to the Folders tab. For the Store sent messages in this folder

option, select Sent Items (On My Computer).


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Now that you have set up the delegate permissions, you will be able to select the primary mailbox or the distribution list as the sender address when composing a message. To do this, create a new message, click the arrow next to the From field, and select the desired sender address from the list.


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