SharePoint Glossary


Anonymous user access

The ability to gain access to a Web server on which one does not have an account. Usually, anonymous users have more restricted access rights than users with accounts.


Users can organise information on the portal site by using areas. Site users can add a listing for a content manager to approve. You can add a listing to more than one area on the portal site. Content managers can manage security at the area level, allowing only specific users to make contributions or changes to the area.


Content Source

A starting point for crawling a file system, database, or Web site in order to include content in an index.

Cross-site group

A custom security group that applies to more than one Web site. A cross-site group can be assigned to a site group as if it was a single user.


Document Library

A folder where a collection of files is stored and the files often use the same template. Each file in a library is associated with user-defined information that is displayed in the content listing for that library.

Document Workspace

A Web site based on the Document Workspace template that workspace members use for discussing, editing, and working together on a document.



A collection of Web Parts, list templates, or site templates.



A Web site component that stores and displays information that users can add to by using their browsers. You can add SharePoint lists to portal pages. You can create a custom list or select one of the predefined list types, such as a form library, contacts, tasks, discussion boards, surveys, and link lists. You can use the lists as defined or you can modify them. You can also delete lists that you don't use. After you create the list, you can display it on the page by adding its Web Part. List managers can approve or reject items that are submitted to the list and add comments. List managers can also apply permissions to a list, allowing only specific users to make changes to the list.


Because SharePoint Portal Server is built on Microsoft Windows SharePoint Services, you can add both pre-designed and custom lists to all SharePoint sites. For example, you can create a picture library to share a collection of digital pictures or create an issue tracking list to maintain a history on a specific issue. You

can also use calendar views for any SharePoint list that has a date and time column. In addition, you can add attachments to list items, including HTML pages, documents, and images.


My Site

My Site is a personal SharePoint site that provides personalized and customized information for you. In addition, My Site provides quick access to things you need to do your work such as links to documents, people, or Web sites as well as alerts to track changes to content within the portal site and your organization. From My Site, you can also update your user profile and share links with other portal site users.


News Items

SharePoint Portal Server enables you to highlight information, such as announcements and other key company information, by adding listings to the News area. A news listing can be either text-based content or a link to an existing news item, such as a press release or an article on a news service.


Personalized Web Part

A shared Web Part that has been modified by a user in personal view. The changes made to a Web Part personalized in this way are visible only to the user who made those changes.

Personal View

See View, Personal


The Portal provides access to Windows SharePoint Services (WSS). The search feature is available at this level.

Private Web Part

A Web Part added to a Web Part Page by a user who is working on the page in personal view. Private Web Parts are available only to the user who added or imported the Web Part.

Private View

See View, Private

Public View

See View, Public


Quick Launch bar

The menu bar on the left hand portion of the user interface.


Shared View

See View, Shared

Site Collection

A set of Web sites on a virtual server that have the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more sub sites. There can be multiple site collections on each virtual server.

Site Settings

One of the main links on the horizontal navigation bar once you navigate to a site from the main WingTip Toys homepage. The Site Settings page allows the user to manage their site settings and update their personal information on the Windows SharePoint Services site. The three main management categories include Administration, Customization, and Manage My Information.


The Site Directory lists Web sites associated with the portal site. You can browse for sites based on their properties, search for sites, and find sites of special interest in Spotlight Sites.


Uniform Resource Locator (URL)

An address that specifies a protocol (such as HTTP or FTP) and a location of an object, document, World Wide Web page, or other destination on the Internet or an intranet. Example:


View, Private

One of two views available on the My Site page. It is the user's personal view of the page, with easy links to web parts such as Calendar, News, and Alerts.

View, Public

One of two views available on the My Site page. In this view, the content is visible to other users within your audience.

View, Personal

A view of a list, SharePoint document library, or Web Part Page that is available only to a particular user. The personal view of a Web Part Page uses a combination of shared property values and personalized property values. Changes made to a personal view apply only to the list, library, or page in that view and are therefore visible to that user only.

View, Shared

A view of a list, document library, or Web Part Page that every user with the appropriate permissions on a site can see. The shared view of a Web Part Page uses shared property values. Changes made to a shared view apply to the list, library, or page as it appears to all users.


Web part

A modular unit of information that consists of a title bar, a frame, and content. Web Parts are the basic building blocks of a Web Part Page. The list of default Web Parts available with Windows SharePoint Services includes: Content Editor Web Part, Image Web Part, Form Web Part, and Contacts. A Web Part is the combination of a Web Part Description file (.dwp) and a Web Part assembly file (.dll).

Web Part Page

A special type of Web page that contains one or more Web Parts. A Web Part Page consolidates data, such as lists and charts, and Web content, such as text and images, into a dynamic information portal built around a common task or special interest.